21 Best staff management software programs 2022 (Reviewed)
Last updated by Lachie Hiriart 17th March 2022
How effectively do you communicate with your coworkers and collaborate with them? Good team connections are important because they help team members complete tasks and projects, allowing project managers to manage their teams better. It can also be referred to as employee management and employee engagement mechanism.
According to the Future of Work survey, communication and teamwork are among the most difficult aspects of remote work. As a result, management and employees should begin using team management software to improve these statistics and the broader team management process. This blog article will cover some of the top team project management tools.
What is team management software?
Team management software is a type of tool that helps your team interact and communicate more effectively.
It becomes easier to organize workflows, schedule work, and coordinate all the sub-processes that go into effective team management due to enhanced collaboration and communication.
Improved team management leads to enhanced team productivity, which manifests itself as a faster turnaround time and higher project quality.
The following are some of the most common characteristics of team management software;
You can establish, assign, and monitor tasks connected to shared calendar timeframes.
You can track how far everyone is progressing on their project-related activities.
Regularly (daily, weekly, monthly, yearly), you may generate reports and evaluate and assess your team’s performance with a project.
You may record and manage project data and develop an archive that you can refer to in the future.
You can initiate or join conversations, make remarks on tasks and projects, and give and receive feedback.
However, several team management tools don’t cover all of the procedures above. Each tool concentrates on only a few team management processes, so think carefully about your team task management software selection regarding your team’s requirements.
Top team management tools
Here are some of the best team management software and productivity tools options to try, in no specific order, to assist you in making your decision and ensuring that your virtual team completely embraces your choice;
JIRA is a project management software for a large or small business and software developers that allows you to manage projects, track problems and tasks, monitor progress, and keep track of project specifics.
YouYou’llve the opportunity to construct Kanban and Scrum boards, as well as manage your issues;
- Include issues to a board and keep track of or specify their status (whether “To”Do,” “n” Progress,” o” “Do”e”), “In a Roadmap view, you may schedule and organize your work. and
- Assign the appropriate team members to the appropriate issues.
You can also handle your Backlog with Scrum Templates — establish issues in your Backlog and then coordinate and monitor sprints for those issues.
JIRA earns extra points for its versatility: in addition to using the Scrum and Kanban templates to manage your issues, you and your team will be able to;
- Take care of your bugs (Bug Tracking Template),
- Coordinate tasks on a team project (Task Tracking Template),
- Keep track of recurrent processes (Process Control Template),
- and a lot more.
Compatible platforms: macOS, Windows, Amazon Web Services (AWS), Linux, iPad, Microsoft Edge, iPhone, Chrome, Android, Safari extension, and Firefox.
SmartTask is a web-based project management and collaboration system that brings your team’s everyday activities, portfolios, projects, and communication together in one place. It is a versatile tool used in a wide range of industries, from retail to core manufacturing and development organizations and digital agencies.
It includes a simple and direct user interface and extensive features that make managing teams a breeze.
The following are some of its characteristics;
You may create projects and subprojects, designate team members, and even add followers like managers or clients to evaluate performance.
Multiple projects view
List view, calendar view, board view, portfolio view, and timeline view are all options for managing projects or tasks.
To properly manage teams and their work pressure, you can create various groups for each team, such as Marketing, Sales, Operations, and IT.
Time spent on projects by each team member can be tracked. It is really simple to penalize.
VoLP calls, chat, and video conferencing options are available at the project and task levels, one of SmartTask’s principal advantages.
Conserve time by automating weekly routine checks and allowing team members to report their status without your involvement.
You can drop feedback in the forum by leaving comments, attaching essential files, and creating Q&As.
Whenever required, you can introduce guest users with restricted access.
It also provides powerful analytics and reporting tools that show how prolific your team has been. Overall, with SmartTask combine multiple software features and integrations to make your team management a breeze.
Compatible platforms: iPad, Windows, Safari, macOS, iPhone, Android, Chrome, and Firefox
GanttPRO is a Gantt chart program for resource, project, cost management, and team collaboration. With this tool, you can easily generate and assign tasks, establish milestones, deadlines, and responsibilities, and obtain a comprehensive and visually striking Gantt chart timeline with all of your tasks, assignees, dates, and estimations in just a few clicks.
Users can communicate and cooperate with each team member in GanttPRO. It can be a single central location for teams to keep all project-related material. Task descriptions, comments, file attachments, identifying project members, and getting notifications are all possible with this tool.
Comprehensive resource management features allow you to see who is overworked or who has free time. At the same time, each user has access to a tasks list view, which contains all of their assignments. Users can move to a Board view, identical to boards in Kanban-based solutions if they need to modify the Gantt chart view.
GanttPRO offers ready-made Gantt chart templates for various professional fields, including construction, IT, marketing, education, retail, event planning, and more. Because the learning curve is so short, managers may feel confident that other participants will get to work on projects.
Compatible platforms: Android, web, and iPhone
Clockify is a software app that allows you to manage your team effectively. You’ll be able to monitor who is working on what and track project progress and the team’s productivity levels over time.
Clockify lets you add unlimited users and build an unlimited number of projects and tasks. You can assign specific users to specific tasks or projects, set project time estimates, and enable your team members to register time as they engage on their assignments.
To get a detailed understanding of what’s been done and how long it’s taken, you will be able to add labels, specify billability status, and add a description to your time inputs. You may also manage your team’s hourly pay and invoicing time, giving you a full perspective of your income for payroll purposes.
The Dashboard area is particularly useful for teams. It allows you to get a weekly rundown of your team’s activities, visually analyze who worked on what each day, see who’s most productive, and see who’s currently working on what.
The Manager role is also a useful tool for teams; it enables someone to manage projects (define project estimates, add tasks, manage project access) or team members (see and amend team time and validate submitted logbooks).
Compatible platforms: Windows, Web, Mac, iOS, Linux, Android, Firefox (browser extension), Edge (browser extension), Chrome (browser extension).
Pumble is a team communication and teamwork application that assures real-time dialogue flow, especially valuable for remote teams. Pumble allows you to create public and private channels, send a message, and conduct a threaded dialogue with your coworkers.
This tool enables you to pin specific messages, which is useful when you want to share important information with your team and want them to find it quickly in a group chat. You can also highlight important messages and add source codes when texting your coworkers.
You can use Pumble to communicate all important files and exchange links with your peers to increase you and your team’s efficiency when you want to focus exclusively on your job and avoid being distracted. Set Pumble notifications to halt for 5 minutes or even longer — 1 or 2 hours.
Pumble’s key feature is that it allows you to have an unlimited number of users and an unlimited conversation history. So, if your company plans to hire more employees in the future, you won’t have to be concerned about this.
Furthermore, if you need to communicate with multiple teams or organizations, Pumble allows you to create unique workspaces for each firm or team, allowing you to alternate between them.
Compatible platforms: macOS, Windows, mac (M1), Android, Linux, web iOS
Asana is a simple team collaboration tool for individuals who like to mix up their work approaches and select whether to use the Kanban drag-and-drop system to facilitate project management or manage their tasks in a list format.
You can designate team members to cards in a Board Project or to-dos in a List layout in Asana, and you can add labels, attachments, descriptions, subtasks, and comments to those to-dos and cards (both signify tasks). You can also use a Calendar view to track the deadlines for your tasks and mark them as milestones. You can also define the scope of work and mark them as milestones.
Asana has a “Conversation” section to help you and your team communicate and collaborate more effectively. Here, you and your team can give an update, add comments, provide feedback, and have debates and discussions about your projects all in one place, visible to the entire team.
The “Files’ part of the program is a standout feature: all files you ascribe to to-dos or cards appear here, allowing you to easily retrieve whatever you need, even if you forget which to-do or card you connected it to.
Compatible platforms: iPad, Windows, iPhone, Android,
Helpjuice is a knowledge management system that allows team members to save, categorize, locate, and share information easily.
Each team member can contribute to the knowledge-sharing process by expressing their ideas, offering resources, and sharing their knowledge and skills, among other things.
This information may then be collected and processed using HelHelpjuice’sowledge base software in which it can be found and accessed by any employee with the appropriate user permissions.
Your staff will have the materials they need to be more effective and productive now that this knowledge is easily available.
The following are some significant aspects that assist teams in improving their knowledge-sharing abilities and reducing organizational knowledge silos;
- Powerful search – Google-style search that uses machine learning to give accurate search results to users, enabling your employees to identify better the information they need. You can also search inside PDFs and images for content.
- Intelligent analytics – Learn about the site your team members often visit to discover who your top contributors are and what areas they need more training on.
- Collaborate directly from articles – You can collaborate with other team members in real-time by leaving live comments on knowledge base articles.
Compatible platforms: Mobile, web, Chrome, Slack, and Microsoft Teams.
Airtable is a team collaboration app that helps you manage your activities and automate the recurrent ones.
Team members can use Airtable to arrange their assignments using several view options such as Kanban, Gallery, Timeline view, and others. If you choose the Timeline view, you can see all tasks sorted by team members and shown in a calendar overview.
As a result, you can choose to see tasks only once a day, once a week, or once a month. Simply select Kanban boards as your preferred method of working.
Granting your colleagues access to Shared views in Airtable helps share data with them. You may also import data from other programs like Google Calendar, Salesforce, Jira, and Box. This functionality allows teams to work together in real-time without any problems.
Interface designer, a function that enables you to use drag-and-drop components to make a custom interface, is Airtable’s highlight feature. You may then add individual collaborators to the interface and assign certain tasks.
Compatible platforms: Android, web, iPad, Windows, iPhone macOS.
Redbooth is an online collaboration and project management tool that lets you simplify teamwork, communication, and task management so you can execute projects quicker and more effectively.
In the Timeline view of the app, you Can add and classify assignees to the appropriate tasks, establish deadlines and project milestones, conduct video meetings, and track project progress with a Gantt chart, which is essential if you want to detect constraints in your team.
The app’s standout feature is the visual approach to task management; you can handle tasks in a Kanban-based dashboard or Timeline view and use pre-built project layouts to swiftly reproduce the types of projects your team works on regularly.
Compatible platforms: iPhone, iPad, Android, Apple TV
Freedcamp is a project and task management software that includes teamwork features, allowing you to coordinate your team around corporate initiatives and personal events.
You’ll be able to introduce users, create teams, interact with them, assign tasks, and attach and store files for team members to view and access. You will also be able to set milestones and deadlines and manage all disputes, consultations, and dialogues in discussion forums.
Your team will also be able to generate Invoices to conveniently bill clients, Wiki pages to produce and handle documentation, use the Widget board to build custom widgets for any type of content, and use the Widget board to create custom widgets for any content.
Compatible platforms: Android, Windows, iPhone, and iPad
Quire is a visual collaboration tool that focuses on improving project management by allowing you to visualize your workflow by planning and coordinating your projects and tasks on a Kanban-based board.
You’ll be able to dissect enormous tasks into manageable chunks, give responsibilities and permissions, and communicate effectively via instant messaging.
You will also be able to allocate multiple users to a work, check your team’s performance in a Gantt chart, set reminders and alerts, and comparable group tasks together to make task management easier.
You can delegate work to an external team and have collaborators, and external members take on less essential duties so that your core team can focus on more important activities.
Compatible platforms: iPhone, iPad, chrome extension, and Android.
Notion is a team communication and collaboration program that allows you to organize your projects, notes, and office Wikis that outline your organization’s values and policies in one place.
You’ll be able to set daily goals, track your progress, add files and remarks to documents, and manage tasks in Kanban-board, calendar, and list views while keeping everyone on the same page.
Notion’s Wikis are the standout features of the application; you will get a place to share culture standards and details with new hires, keep business workflow requirements and keep track of vacations, PTO, remuneration, and healthcare information.
You will also have a place to keep track of lists of specialized books and exercises that your professional staff needs to complete and improve their work.
Compatible platforms: Android, Windows, iPad, macOS, iPhone, iPad, Chrome, Firefox, and Safari extension
Podio is an online collaboration and communication tool that allows you to save all of your material, context, and interactions in one place and receive real-time reports, remarks, reviews, and project progress analytics.
You’ll be able to use PodPodio’stegrated chat features to minimize long email threads, automate workflows, transfer files, monitor deadlines in a Calendar view, and streamline external cooperation by integrating with clients, freelancers, etc. and other required but independent parties to the app.
You’ll consistently have an activity summary of what’s going on in your workspace on the Activity page. You’ll be able to ask questions and react to other people’s posts (via files, text, links, or images).
The visual Reports feature of Podio is a standout feature; your team will get a clear visual summary of their deliveries.
Compatible platforms: iPad, web, Android, iPhone
Wrike is a project and team management tool that gives you and your staff a simple communication system to give feedback regarding business matters and stay up to date on what’s going on in your organization.
You’ll be able to showcase key details in shared videos, files, and images and leave comments on the documents. This software also includes features such as the Shared team calendar, which can be used to keep track of project deadlines and progress and avoid bottlenecks.
WriWrike’sjor feature is its streamlined collaboration system, which allows many team members to simultaneously access and update the same document, with all changes being logged simultaneously.
If you need to engage with a client or subcontract work to a third party, you’ll be able to cooperate and interact with people beyond the organization.
Compatible platforms: web, iPad, Android, iPhone
Infinity is a fully customized team management software that allows you to arrange any form of data in one central location. Thanks to its flexible structure and customizable choices, Infinity allows you to create your system and structure your tasks and projects in any way you like.
You can create any data with InfInfinity’s custom attributes, not just tasks. You’ll be able to record and organize projects, CRM, notes, files, metrics, goals, and any other information your team requires in this manner.
Infinity offers four diverse views for managing your work: columns (Kanban), list, calendar, and table. You may easily move between those views and further modify them using grouping, filters, and sorting.
The powerful tree structure of Infinity sets it apart from other team management tools: you can decompose your project down into smaller, more manageable components that fit better to your team and allow for more productive collaboration.
Compatible platforms: Linux, macOS, iPad, Windows, Android, iPhone
Scoro is a task management tool that may help you stay organized, track your time, and interact with your coworkers. Scoro can also be used to automate billing.
You’ll be able to monitor your projects, transactions, and daily operations with this tool. Scoro also gives you a full 360-degree overview of your customers. As a result, you’ll have access to their contact information, quotations, bills, and correspondence history.
Scoro allows you to see a complete plan for each employee, including what they are working on this week and plans for the next three weeks and three months, to ensure effective collaboration. Scoro also has a Gantt chart, allowing you to conveniently keep track of tasks, logged hours, events, and dependencies.
Reporting and dashboards are two of ScoScoro’sin task management features. You can track risk zones, KPIs, and identify possible project bottlenecks.
Compatible platforms: iPad, web, iPhone, Android
Twist is a remote team communication app that allows you to organize your team’s communication by categorizing critical material, discussions, comments, and feedback into threads.
Twist is similar to Slack in that you can organize your chats into channels, which can be organized by teams, tasks, clients, or whichever category you require. You can send messages to one individual or a lesser private group.
Slack is more about real-time messaging, but Twist is more about a slower, more contextual approach to communication. In addition to direct messages and channels, you get forums where you can handle your interactions by establishing, replying to, and tracking particular topics.
Thanks to the more specific approach, your remote team will be able to access the information they need and get up to pace on issues they are interested in, regardless of time zones, anytime they tune in to work.
Although you won’t be refreshing the app after every ping, you’ll be able to keep track of what’s new and who last posted on a particular issue, thanks to the app’s inbox area.
Compatible platforms: macOS, web, iOS, Windows, Android, Linux
Basecamp is a project management, communication, collaboration, and work coordination tool that allows you to manage your projects, chats, and teams all in one application. You’ll be able to organize your teams by category (Development, Marketing, and Management) and manage rebranding, product launches, and other types of projects all in one app.
You and your team will be capable of creating, tracking, and completing to-do lists, building and following timetables, attaching and saving files, and using hill charts to track project progress and performance. You and your teammates will also be able to ping each other directly, respond to public messages, and react to comments made by other teammates. The Message boards are a feature you’ll want to investigate further; you and your team may handle all team communication, from project debates to business event planning.
Check-in questions are one of BasBasecamp’sgnificant team management features that enables you to get notifications from your team members or ask them any questions you want all in one place. You can ping specific people or the entire team and leave comments on individual responses.
Compatible platforms: macOS, iPad, Windows, iPhone, web, or Android
Agantty is a free project and team management software that uses the Gantt chart model for managing unlimited tasks and projects for unlimited teams. You can easily assign tasks by dragging and dropping them into a Gantt chart.
If you have several teams to manage, this software is ideal because you can add as many users as possible and then allocate tasks and materials to individuals or entire teams.
AgaAgantty’sghlight is its Gantt chart and all its project management features; you’ll be able to add tasks straight to the chart, categorize them, set milestones, and specify deadlines. You’ll be able to manage your teams directly from here and invite new users.
Compatible platforms: iPad and iPhone
MeisterTask is a Kanban-based task organizer that aims to make communication and coordination easier while working on projects.
By clicking and dragging jobs from one aptly-named section to another, you and your team will be able to keep track of your work progress.
- Backlog — for projects, issues, tests you have yet to weigh up,
- Selected — for projects, issues, tests you have picked for work,
- Running — for projects, issues, tests that are currently being addressed,
- Evaluating — for matters undergoing assessment, whether they are fixed, and
- Live — for completed tasks, fixed issues, and completed tests.
Each team member can use MeisterTask to note down ideas, thoughts, ideas, alerts, and to-dos in a list and either address them on their own or turn them into tasks connected with a project and section accessible to others.
The automation options in this app are its defining attribute — you can access them from a section in your Kanban board, pick a column you want to automate (e.g., “Backlog,” “selected,” “running”),” and afterward add the activity you want automated (e.g., “Delegate tasks,” “send emails,” “set or delete due dates”).
Compatible platforms: macOS, Windows, iPhone, Apple Watch, iPad, and Android
Trello is one of the free Kanban-based team management apps in which you give cards (tasks) to team members and track their progress as they move their cards across correctly labeled columns;
- Backlog – a collection of ideas Your team is still debating whether or not to move forward.
- To-do – a list of things that your team has planned for the future.
- In progress – For the tasks that your team is actively working on.
- Done — for the tasks that your group has completed.
This is just one of the many ways you and your team can organize your work in Trello – you and your team may create as many columns as you want and name them whatever best suits your workflow. You can add columns like “Content Established,” “features Established,” “external Debut,” and “Done” if you are a marketing team launching a product.
You’ll be able to reference your cards, attach files, and set deadlines with Trello, and you’ll be able to monitor when each job is due in a Full Calendar view.
The key feature of this software is its card checklists, which allow you and your team to add to-do items (seen as sub-tasks) to each card and then check them off as you complete them to track your progress.
Team management software can undoubtedly assist you in streamlining your work, whether you are a team leader, project manager, or employee. You’ll be able to do the following with the apps we discussed in this article;
Manage projects and tasks
You can track project progress and team performance once you have created tasks for your team. Many applications, including Asana, Trello, and Redbooth, provide Gnatt and Kanban boards and Timeline and Calendar views to make task and project management easier.
Keep in touch with your coworkers and stay up to date on all important information
Most team task management software allows you to interact with your coworkers or connect with them via comments. You can, for example, use Pumble to talk with your coworkers and exchange ideas with them in private or public forums. Others have pages dedicated to team communication.
Asana also features an area called “Conversation,” where you can give updates and opinions.
Create reports and view the dashboard
Reporting and dashboards are sometimes included in team management software. Reports, for instance, are provided by Podio so that you may obtain an overview of all deliveries.
Clockify also allows you to see the dashboard, including a weekly breakdown of the team’s activity.
Hopefully, you will have the opportunity to test out some of the tools mentioned in this blog article and find them useful. Perhaps you’ll then find some ideal entrepreneurship team management features for your business.
For more information on how to start a business Entrepreneurship Group has a number of informative article to help guide you through your entrepreneur journey!
Here are some helpful articles by Entrepreneurship Group to get your business off the ground:
3.Business set up:
4.Entrepreneur Health and well being: